Task automation- problems, challenges and mistakes

Task Automation- Struggles and solutions

Automation helps you save time by cutting out unnecessary steps and clearing the schedule of employees who regularly deal with repetitive tasks. Just like anything else in the world, automation has its downsides and comes with its challenges. Here are some of the most common struggles you may face and a few tips on how to avoid making mistakes.

1.The complexity of the workflow.

In order to automate your workflow efficiently, you need to understand your processes in their complexity. The entire process that you want to automate must be defined step-by-step so that it can reach your desired outcome. Otherwise, the automation cannot improve your workflow.

2. Overwhelming the system

It comes naturally to want to put your workflow software to work right away, but you may want to think about this twice. Speeding processes up can lead to confusion and disappointment. Our advice to you would be to first automate a clearly definable workflow, test it and once it proves itself successful, choose others and continue.

3. Lack of engagement and training of the team

Making the decision of changing workflow can be easy, but making  people you work with accept this change is the real struggle. Not taking your team on board is a mistake often made by businesses. You need to keep in mind that your team guarantees the success of the automation through phases like testing, implementation, training and adaptation.

Training is an important aspect of automation. Only by investing time in your staff’s training, can you achieve an increased efficiency. Our advice to you is to prepare a team of people that will be in charge of monitoring the whole process. They will be then able to mentor new members of staff and so you will always have assistance right around the corner.

4. Pushback from employees

When you decide to automate your workflow, be careful with the way you transmit this information to your employees. Some of them might think that their job is at risk and that they will be replaced by computers. This leads to lack of concentration and confusion. Make sure you show your employees that you care and help them understand that the role of automation is to supplement their job, not replace them. In case automation leads to jobs redundancy, consider offering them the opportunity to get trained for other positions.

5. Lack of supervision and follow-up

The key to controlling automation tasks is monitoring. The operators need to know what tasks are being performed successfully, and which tasks are failing. The challenge is derived by the wide variety of ways in which the individual tasks can be monitored. Longer-term follow-up is necessary to deal with unforeseen problems.

Business automation is a great way to improve performance, effectiveness and reduce costs. A carefully planned and well-implemented automation can push your business in the right direction. So don’t let small mistakes that can easily be avoided ruin your plan!

 

 

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Project Management Automation

Project Management Automation

Do you want to assure the success of your project management processes? The automation is your solution.  

One of the main reasons you should choose to automate your project management system is to reduce the time invested. Project managers spend a lot of time doing their own tasks and overall coordinating the team and its activity. This is indeed an important aspect of his role, but it consumes valuable time, that can be spent to produce other results. A lot of administrative tasks need to be done several times and this takes considerable time and effort of professionals. But with intelligent automation, the majority of such efforts can be savedperforming tasks repetitively will no longer require manual efforts. Artificial intelligence will play a major role in performing these tasks and that will save the majority of managers’ time that they can use to perform other important tasks. 

The element of automation in the project management tool could alert managers on potential risk by using real-time project data analysis. Project management software programs with advanced automation help reduce errors and increase efficiency. Advanced software with exceptional features can help find out the errors to measure the quality of work at every stage of project management. A timely quality check of a project that involves sending notifications and emails on errors saves the time of an employee. 

While project managers are known for delegating tasks, your software can remove some of the work from that process. The project management software can identify patterns, such as which employees are most well-suited for which tasks, and delegate tasks to the appropriate people. As such, your project manager will have more time to do what she does best: manage projects. 

Automation is a great way to improve your team’s project management, no matter if you have one or more project managers. When built into your project management software, automation not only makes things easier and more organized but most of all, saves valuable time. It plays an important role in helping individuals streamline their work, have higher work satisfaction and lesser chances of burnouts due to mundane repetitive tasks. Automation is the key for enabling people to work smarter rather than harder. 

 

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Switch to Digitalization

Rapid Change: Switch to Digitalization

The Covid-19 spread has affected many aspects of our daily lives, including our health, workplace and free time. Radical changes have been made, especially in the global economy, by companies and businesses which struggled to survive during the lockdowns. One of the major changes was the switch to digitalization.

As the pandemic forced us to turn our home into a workplace and rely mostly on Internet to keep ourselves connected to the outside world, the business owners saw this as a clear message: keeping up with the development of new technologies is the only way to survive those times and minimize the losses. Thus, this has been a difficult decision for some, as not all companies can easily adapt their domain and activity to digitalization.  

But what is digitalization, how can we use it in our advantage and what are the obstacles? 

The best example of digitalization is our phone. There is an App for everything you need: transport, food, grocery shopping, accommodation, movies etc. The digital transformation and rapid development of technology forces traditional businesses to keep up with the change or be replaced by new companies, which implement innovative ideas. 

Physical products are being replaced by digital solutions and the focus is on networking and exchange of information between the companies and their customers. Services become more important, as goods can easily be replaced. This switch is just another step to a full digitalization. 

The digital transformation has its downsides. It varies from industry to industry and creates a gap between big companies and their smaller competition. The desire of clients for innovation will remain unbothered and the more they get accustomed to digital offers, the higher expectancies they will have. 

Another obstacle would be the creation of a professional digital team. Enterprises try their best to gather digital experts to bring their businesses and services online in the best form possible. The companies expect more efficient operational processes and a reduction of costs. Since there is a lot of work involved, the number of digital specialists needed is high. This led to a lack of specialists on the market, as the demand is bigger than the offer.  

We are set to help with the process of digitalizing your processes while always keeping an eye on your organizational culture. 

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Programming Languages- What you need to know!

The Basics of Programming Languages

What is a programming language?

This should definitely be one of the first questions you need to ask yourself if you are new to programming. You can think of programming as a set of instructions given to your computer, in order for it to execute certain commands. Computers use a binary string of 0 and 1. Programming languages are the tools which help people translate their instructions into a series of symbols, that make the computer understand the commands. 

Classification of the programming languages...

Low-Level

The low-level language is a language represented in 0 and 1 forms, which are machine instructions. This language is more difficult for humans to understand and implement, as it is error-prone. This kind of code cannot run on all computers, as it is not a portable language. Therefore, this type of language is also more time-consuming.

High-Level

The high-level language is a language that is closer to human languages and how they communicate. The programs written in a high-level language are independent of the type of computer. This language is user-friendly, time effective and portable, which makes it more accessible to programmers.

The most popular programming languages...

There are dozens of programming languages nowadays, which help you create all kinds of things, such us virtual realities, apps or games. But here is a list with the most popular ones: 

  • Python- high-level, general-purpose programming language with comprehensive, standard library.
  • JavaScript- one of the core technologies of World Wide Web. As a multi-paradigm language, JavaScript supports event-drivenfunctional, and imperative programming styles. It has application programming interfaces for working with text, dates, regular expressions, standard data structures.
  • Java- language that is accessible to beginners. Is can be used in different fields such as mobile applications, software and system development.
  • C#- is a general-purpose, multi-paradigm programming language.
  • C++- C++ is one of the most popular programming languages and is frequently used in virtual realities, software and game development, robotics, and scientific computing.
  • PHP- a widely-used server-side language. It is a great choice for building dynamic web applications and works well with databases and HTML.

Check our website for more infos and news about the world of programming! 

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IT- Where did all begin?

The Beginning of the IT World

Our world today can be easily defined by connections. Change is necessary and it happens without us even noticing it. But have you ever wondered how our connected world started in the first place? Well, connections exist since humanity itself exists, as we, social beings, depend on them. But where are the roots of communication and technology?

Our world today can be easily defined by connections. Change is necessary and it happens without us even noticing it. But have you ever wondered how our connected world started in the first place? Well, connections exist since humanity itself exists, as we, social beings, depend on them. But where are the roots of communication and technology?

The first form of written communication appeared during the Pre-mechanical age through petroglyphs- drawing on stones or the walls of caves. Those were the “ancestors” of papyrus and eventually paper. During those times, the abacus was also invented, being the first calculator. 

The Mechanical age brought us developments in the field of technology, as there was a rising interest in computation and information. The Pascaline computer was then invented. This computer could do mathematical equations such as addition, multiplication, subtraction.

Telecommunications has its roots in the Electromechanical age, when the telephone, radio and Morse code were invented. In this age the first large-scale automatic computer was invented in the US.

The Information age, the one we live in today, is described as the switch from traditional industry to a digitalized economy. The internet, which connects the computers with one another, was invented in 1969, but the invention of World Wide Web in 1989 made it accessible all over the world. 

Changes and the adaptation to society’s needs led people to develop this domain. It is a field that keeps growing and who knows in what direction it will continue to grow?

If you enjoy articles about the IT world, keep an eye on our website, because there is more news to come! We will approach subjects as programming languages and we will tackle the most important news that you, as a Techie, need to know! 

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News Alert- Digital Job Show

Care sunt perspectivele industriei IT& Software din România, pentru anul care vine?/ Which are the prospects of Romanian IT& Software industry for next year?

Compania noastră Temeron, reprezentată de manager Dan Fanu, este invitată în cadrul emisiunii Digital Job, organizată de Școala Informală de IT. Această emisiune are ca temă perspectivele industriei IT& Software din România pentru anul următor. Atât el, cât și Tibor Laszlo, managing partner Qubiz, vor dezbate această temă pe data de 18 Decembrie 2020, începând cu ora 13:00. Emisiunea va fi transmisă live, vineri, pe pagina de Facebook a Școlii Informale de IT, dar noi vom distribui acest eveniment și pe pagina noastră Temeron Corp.  pentru a ușura accesul! Vă așteptăm în număr cât mai mare!

Our company Temeron, represented by manager Dan Fanu, is the guest of the Digital Job show, organized by the Informal IT School. This show focuses on the prospects of the Romanian IT& Software industry for next year. Both he and Tibor Laszlo, managing partner of Qubiz, will debate this topic on December 18, 2020, starting with 13:00. The show will be broadcasted live on Friday on the Informal School of IT’s Facebook page, but we will be sharing this event on our Temeron Corp. page as well to facilitate access! We are waiting for you in large numbers!

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Time Management for Remote Workers

Working from home can be a challenge. It can bring the best out of you and it is an opportunity to increase your productivity, but it can also be a form of distraction, which affects the quantity and quality of your work. Time management is not at all easy, but we would like to help you make the most out of your workday, so here are some tips that might be of use:

  1. Create a To-Do list

To-Do lists might seem outdated, but they are of utmost importance, when it comes to planning your daily activity. Our advice for you is to create a To-Do list each Sunday for the next week and a separate one each evening for the day that follows. You should include all the things that you need to solve, including personal matters, like grocery shopping and cleaning. Estimate how much time the tasks will last and be realistic! You do not solve anything if you write down thirty tasks per day and manage to solve only ten.

2. Do not multitask 

You may think multitasking helps, but in fact it does not! Focus on one task at a time and do not put your brain under pressure of refocusing on a lot of different things simultaneously. This can affect your productivity and slow you down.

3. Try to keep your personal and professional life apart

The trap you might fall into while working from home is beginning to solve personal matters during breaks. Even if you have five free minutes, this does not mean that you should start washing dishes, do laundry or walk the dog, because you would not do that normally in an office. If you notice personal tasks while you are working, write them down and solve them as soon as you are done for the day.

4. Do not surf the internet 

Maybe your work requires using the internet, but be careful, because this can quickly turn into an online shopping session, or just a waste of time reading unnecessary information. Turn your phone and Wi-Fi off to prevent yourself from checking it, getting distracted and scrolling through social media.

 

5. Create a routine and take breaks

Even if staying in your PJs sounds more comfortable, try waking up and doing your routine just as if you would go to work. Drink your coffee, do your workout and wear clothes you would normally wear at the office. This helps your brain understand that it is time for work.

Breaks are also important. Even if you are home, this does not mean you have to work continuously. Take breaks and do not forget to eat and hydrate yourself!

 

 

In addition, create a dedicated workplace. If you still do not have a clue on how to do that, we have here another article with some tips and tricks: https://www.temeron.com/business/creating-the-perfect-working-from-home-set-up/

Those are our time management tips and we hope we made it easier for you to create a productive daily schedule!

 

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Creating the Perfect Working from Home Set Up

Did the sudden switch to home-office take you by surprise? Well, our intention is to help you change your room into the perfect set up for work. Health, safety and comfort are some of the aspects taken into consideration by our simple guide.

Health& Safety

Back and head aches, blurred vision or eye problems are some of the most common health issues caused by working for hours at the desk in front of a screen. Here are some tips on how you can avoid such health problems:

  • Choose your chair carefully!

It might sound weird, but the quality of your chair is of utmost importance. You will ideally need a good quality task chair which offers a variety of features like height adjustability, moveable arms and strong lumbar support. The height of your chair should allow you to have a clear vision of the screen. The way you position yourself on the chair is important too: Make sure your feet are flat on the ground, with both legs at a 90-degree angle to the floor. Your thighs should be parallel to the floor, in order to avoid having problems with the lower back and legs. Your arms should be low enough for your shoulders not to be hunched up.

  • Position your keyboard and monitor properly!

Your keyboard should be positioned slightly above the elbow height. You can adjust that by changing the height of your chair. Your wrists and elbows need to be in a relaxed, flat position, so the keyboard should be far enough from you, in order for this to happen. Your body should be centered and you should make sure the mouse is close enough to avoid stretching for it. 

Your monitor or screen should be ideally positioned at a 90-degree angle to you and around 40-60 cm away from your face, depending on your eyesight requirements. The height should be so, that your line of vision is somewhere in the top third of the screen.

 

Comfort

Even if we are talking about a home-office, this does not mean that your working space should be dull. You spend hours in this specific place, so we suggest you personalize it according to your needs. Drink your coffee in your favorite mug, use plants or family photos to decorate your office and your fluffy blanket if you get tired. Do anything you can to help your body and mind work in a productive, yet cozy way.

We hope this short guide helped you, or at least gave you some ideas on how you can improve your working environment at home by yourself!

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Delivering What Consumers Really Value

On the other hand, organizations have the need for integrating in IT departments new technologies often using cloud services and other ways of direct access to the web. This pressure for IT departments to give…

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